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About the Role
- Marketing & Business Development
· Support the Marketing Director in preparing RFP/RFQ submittals—writing, formatting, editing, and layout.
· Coordinate and organize professional photography—scheduling photographers, obtaining permissions, and maintaining a digital library of images.
· Update and maintain firm marketing materials, project sheets, resumes, and proposal templates.
· Assist in creating visual content and presentations using Adobe InDesign, Photoshop, Illustrator, or Canva.
· Maintain and schedule social media posts, e-mail campaigns, and marketing calendars.
· Help identify, track, and organize new business opportunities, proposal deadlines, and client leads.
· Contribute to maintaining and elevating the firm’s brand standards in all visual and written communications.
Administrative Support
· Provide daily administrative support to Principals, Associates, and Job Captains.
· Manage calendars, coordinate meetings, conference calls, and travel logistics.
· Open and prepare the office each day—lights, conference rooms, and reception areas ready for clients and staff.
· Route messages and greet visitors professionally.
· Manage daily mail, supplies, vendor coordination (IT, cleaning, etc.), and general office organization.
· Assist in scheduling and planning firm events, celebrations, and Lunch & Learns.
· Maintain office filing systems (digital and physical), including document scanning and Dropbox organization.
· Maintain firm-wide records, contracts, and confidential documents (employee files, NDAs, insurance).
· Track staff milestones (reviews, birthdays, PTO, anniversaries) and manage internal communications.
Requirements
Bachelor’s degree in Business Administration, Marketing, Communications, or related field preferred.
Minimum 2 years of experience in office administration, executive support, or marketing coordination (A/E/C industry experience preferred).
Strong written and verbal communication skills.
Exceptional attention to detail, organization, and time management.
Proficiency with Microsoft Office and Adobe Creative Suite.
Comfortable managing confidential information with professionalism and discretion.
A positive, proactive, and team-oriented attitude with a passion for design and creative environments.
About the Company
"45 Architecture offers comprehensive architecture and interior design services to clients in both the public and private sector. 45 Architecture’s portfolio includes custom, high-end residential homes and many community projects such as, libraries, K-12 and higher education facilities, stadiums and athletic facilities.
How to Apply
-Submit cover letter and resume. We will acknowledge receipt of your information, but only candidates being considered for a position will be contacted. Please no hard copies, drop-ins or telephone calls. Reposting this job description elsewhere is not permitted.
Diversity
We value diversity and know that diverse workplaces lead to a culture of innovation and more successful business outcomes. Therefore, we always treat employees and job applicants based on merit, qualification, competence and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Compensation and Benefits
45 Architecture offers a competitive compensation package including paid health insurance premiums at 80/20, profit sharing, 401K with a company match, commissions, generous paid time-off, life insurance, and short/ long term disability
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